Deutsch Intern
  • Mann mit Laptop
University Library
Catalogue Website

Publication fund

Our Open Access publishing fund supports the Open Access publication of articles financially.

The university board is introducing a new funding model for open access publications starting in 2024. This will concern all articles that are accepted for publication by the publisher from 01.01.2024. As soon as the details are clarified, more detailed information will be announced here.

For articles, that are accepted from 01/01/2024:

Which Open Access publications are eligible for financial support?

  • Articles in pure Open Access journals
  • Articles in journals with an open access option, if a transformation agreement has been concluded with the publisher for this journal. Conditions by publisher
    • Please note: These articles will be charged to the publication fund, even if you deselect the Open Access option!

How are the costs?

  • The costs are initially paid in advance via the publication fund.
  • The responsible corresponding author will then be invoiced for the author's own share.

    What is the author's own share?

What is the author's own share?

  • Minimum share: 600 EUR
  • Maximum share: 1,500 EUR
  • Calculation: 600 EUR Minimum share + (1/3 of total costs (=APC + Tax) – 600 EUR), capped at 1,500 EUR
    • Example:
APC Total costs (incl. Tax) Calculation Author´s own share
500 EUR 595 Minimum 600 595 EUR
1,000 EUR 1,190 600 + (1,190-600)/3 797 EUR
2,000 EUR 2,380 600 + (2,380-600)/3 1,193 EUR
3,000 EUR 3,570

600 + (3,570-600)/3 = 1,590,
capped at 1,500

1,500 EUR
6,450 EUR 7,675,50 600 + (7,675,50-600)/3 = 2,958.50,
gekappt auf 1,500
1,500 EUR

 

What are the general requirements?

  • The journal applies strict quality procedures accepted in the respective subject. You can find suitable journals in the Directory of Open Access Journals (DOAJ), for example. We only support journals that are not listed in the DOAJ if they meet our quality criteria. Please ask us about this!
  • You are the corresponding author of the publication and are a member of the University of Würzburg (including the University Hospital). The publication must have been written while working at the University of Würzburg (including the University Hospital). A teaching position is not sufficient as a funding requirement. In the case of multiple authorship, the majority of the scientific work must have been done at the University of Würzburg (including the University Hospital).
  • The article must be published under a CC BY license. Another CC license (e.g. CC BY-NC) should only be chosen for legally mandatory reasons.

Which Open Access publications are not covered by the Publication Fund?

  • Articles in journals with Open Access option, if NO transformation contract has been concluded with the publisher for this journal. [Link to conditions by publisher]
    • In this case, no costs can be covered by the Publication Fund.

How does payment via the publication fund work?

  • Please ask us if you are not sure whether/what costs will be incurred for your publication.
     
  • For many publishers, we are informed directly by the publisher about the submission and acceptance of the article. In this case, we will contact you at this time with information about the amount of your own share. We will only invoice you for your own share once we have received and paid the publisher's invoice ourselves. In some cases, this may be several months after the article has been accepted, as we sometimes only receive collective invoices on a quarterly basis.
  • If we are not informed by the publisher that the article has been accepted, you will usually receive the publisher's invoice yourself. Please forward this by email to openaccess@uni-wuerzburg.de.
  • Please always quote the VAT number of the university (even if you are a member of the hospital): VAT DE 134187690

    Please use your address at the University of Würzburg. Members of the university hospital please use:
    Universitaet Wuerzburg
    Ihr Name
    Sanderring 2
    D-97070 Wuerzburg
    Germany

 

Funding for open access monographs:

Funding for open access publication costs for monographs is possible from 01/01/2024 (publishing contract). This must be the first publication of an open access monograph or an open access contributed volume. Funding is also available for dissertations that were written at JMU and graded summa cum laude. Publications with an embargo (delayed open access) or publications that are released for green open access are excluded from funding. Free access to the digital version of the publication must have free access immediately upon publication.

The corresponding author or the main editor is a member of JMU. The affiliation to JMU must be mentioned in the publication. The affiliation guidelines must be followed.

Funding amount: Maximum € 5,000 with an author's own share of at least € 600

The publication is clearly marked as an open access publication in all formats and editions and appears under a CC-BY or CC-BY-SA license. In the case of edited volumes, all contributions appear under these licenses. Authors and editors grant the publisher simple/non-exclusive - instead of exclusive/exclusive - rights of use.

The publication receives a persistent identifier, preferably a DOI. The PDF contains metadata.

The publication passes through a quality procedure accepted in the respective discipline. The publisher complies with the quality standards defined by the AG Universitätsverlage. Further proof can be the listing in the DOAB or membership of OASPA.

Only fees (Book Processing Charges (BPC)) for the production of the Open Access book, i.e. typesetting, layout, costs of making the book Open Access and for quality assurance of the publication, are eligible for funding. Costs incurred for a non-open access publication are not eligible for funding. These include, for example, costs for a parallel print edition.

The open access fee and other services are shown transparently on the invoice or in the publisher's cost calculation. Ideally, two comparative offers should be submitted.

The applicant must ensure that there is no double funding. Additional funding, e.g. for printing costs or for costs that exceed the funding amount, is possible.

Contact: Kristina Hanig, Dr. Diana Klein, Claudia Schober, openaccess@uni-wuerzburg.de, Tel. +49 931 31-84637

For articles, that are accepted from 12/31/2023:

Which Open Access publications are eligible for financial support?

We will be happy to help you figure out whether you meet the requirements for Open Access funding.

Please note: Due to great demand funding is available only if there is still budget left at the time when the University Library is informed about the acceptance of the article

Requirements for support from the University of Würzburg publication fund:

  • The journal is an Open Access journal (not just a journal with an Open Access option).
  • The journal adheres to the stringent quality assurance procedures recognised in your discipline. You find adequate journals for example in the Directory of Open Access Journals (DOAJ). We support publications in journals that are not listed in the DOAJ, only if they conform to our quality criteria. Please get in touch for further information.
  • You are the corresponding author for the publication and are a member of the University of Wuerzburg (including the University Hospital). Your publication was created within your employment at the University of Wuerzburg (including the University Hospital). In the case of multiple authorship the majority of the scientific work must have been created at the University of Wuerzburg (including the University Hospital).
  • You have received no third-party funds or other funding to cover the publication fee.   
  • You include the following funding statement: ‘This publication was supported by the Open Access Publication Fund of the University of Wuerzburg.’